Protecting the privacy and security of the personal information of plan participants and other covered persons (collectively, "Covered Persons") is very important to Crosby Benefit Systems, Inc. This Privacy Notice is designed to let you know the types of information we collect from and about Covered Persons, and how we use and safeguard that information. We will provide you with a Privacy Notice annually, as long as we continue to provide recordkeeping services to your employee benefit plan(s) (the "Plan(s)"). If our privacy practices change, we will provide you with a revised Privacy Notice
Our Privacy Notice governs Participant Information, which includes both personally identifiable financial and medical information about Covered Persons and their relationship with us. The Notice only applies to individuals who obtain services from Crosby Benefit Systems, Inc. in the United States for personal, family or household purposes
Confidentiality and Security
We restrict access to Participant Information to our employees, agents, service providers and vendors on a need-to-know basis. We also maintain physical, administrative and technical safeguards to protect the confidentiality and security of Participant Information.
Collection Practices
We collect Participant Information that we believe will be necessary or helpful in servicing the Plan. This includes the following:
- Information from the employer or the Covered Person (including names, addresses, Social Security numbers, financial and marital status, health and dependent child-care information, benefit elections and employment information)
- Information about the employer's or the Covered Persons' transactions with Crosby Benefit Systems, Inc. (including claims, payment and banking information)
- Information from the Covered Persons' health care providers or provider organizations (including drug receipts and medical information), drug card administrators (including prescription information), and family members
Disclosure Practices
Crosby Benefit Systems, Inc. may disclose the nonpublic personal financial information we collect, as described above, as well as information about Covered Persons' transactions with us (such as election amounts, premiums and payment history) to our agents or other third parties who perform services for us or functions on our behalf. Crosby Benefit Systems, Inc. may also disclose the nonpublic personal financial information we collect to other third parties as authorized by the Covered Person, or as required or permitted by law.
Crosby Benefit Systems, Inc. will not use or share with other parties any nonpublic personal health information about Covered Persons except as authorized by the Covered Person or as permitted by law, including for the servicing of the Plan by Crosby Benefit Systems, Inc. or on our behalf.
Crosby Benefit Systems, Inc. will not further disclose any Participant Information about a former Covered Person other than as may be required or permitted by law.
Please call if you have any questions, because your privacy, our professional ethics, and the ability to provide you with quality services are very important to us.