October 8, 2007

Greetings! The 2007 renewal season is in full swing. This issue of the Crosby Connection newsletter discusses the highlights of the Massachusetts Health Connector’s latest bulletin related to plan document requirements, an alternative to submitting your enrollment information during Open Enrollment, a chance for Massachusetts manufacturers to earn grant money and details about an organization created to administer Inventory Information Approval Systems.


Massachusetts Health Care Update

On September 5, 2007, the Commonwealth Connector released Administrative Information Bulletin 03-07 providing guidance that 1) changes the cafeteria plan automatic filing requirement for 151F employer groups 2) further outlines rules related to Section 125 employee exclusions and 3) further details the definition of an independent contractor.

Effective September 1, 2007, plan sponsors are no longer required to automatically file their Section 125 Cafeteria Plan with the Commonwealth Connector. However, at the Connector’s request, covered employers must submit their plan documents within seven business days.

For those employers who make health coverage available to non-excludable employees (i.e. employees under age 18, temporary and part time employees, etc.), no changes have been made to the filing requirement as plan documents must be submitted to the Connector within seven business days of their request.

Click here to read the entire bulletin or click the image below to visit the Commonwealth Connector’s website.


Send Enrollment Files Electronically

As we get closer to your Open Enrollment, we would like to encourage our clients to submit enrollment information in an electronic format via our secure FTP site rather than sending paper forms by way of the US Postal Service. Providing us with this information electronically will help ensure that your enrollment data is transferred both securely and efficiently during this renewal period. If you are interested in sending your files electronically, please email us at OE@CrosbyBenefits.com. We will work with you to explain the formats you may use and to setup an FTP account through our secure site, if one is not setup already.


Consulting Dollars Available For MA Manufacturers

SBANE (The Smaller Business Association of New England) has announced that it has again been appropriated funds from the Massachusetts Legislature to award small to medium-sized manufacturers grant money to help them cope with a competitive global economy. This program, entitled "Layoff Aversion Through Management Assistance," provides manufacturers with a $2,000-$10,000 grant through a matching fund component, where the recipient matches the contribution on a dollar-for-dollar basis. This money can be used to pay for consulting services in an area of expertise intended to help manufacturers prevent staff cuts, support a change in strategy or to simply help them stay competitive. Last year, the program was funded with $250,000 and this year it has been funded with $100,000. SBANE is also working on getting a provision for the remaining $150,000. If you are interested in learning more, there will be a briefing on this program at Metaxas, Norman and Pidgeon in Beverly on Thursday, October 11th at 7:30am. For an invitation, please email Susan Tam at stam@crosbybenefits.com or phone her at 617-928-0700 X142.


Flex Debit Card IIAS Update

Crosby will continue to keep you apprised of the developments surrounding Inventory Information Approval Systems (IIAS) and the impact they will have on the Crosby Flex Debit Cards. As described in last month’s Crosby Connection newsletter, IIAS are systems designed to be used at merchant locations to track items as FSA or non-FSA eligible items, thus automatically substantiating purchases of FSA approved items at the point-of-sale. Cardholders using the Crosby Flex Debit Card at stores with IIAS will see an increase in the number of purchases that are approved automatically, thus reducing the need to submit evidence after the transaction has occurred and increasing their overall experience.

Following the release of IRS Notice 2006-69, a number of company representatives, including debit card vendors, retailers, trade association groups and third party administrators, came together to form the IIAS Standards Group. Initially, this group worked closely with the IRS to gain transition relief (received via IRS Notice 2007-2) for the requirements set forth in IRS Notice 2006-69. In addition, they began developing a voluntary industry standard to meet the IRS requirements for implementing and maintaining an IIAS by January 1, 2008. Though retailers will still have the option of implementing their own IIAS, such as Walgreens, the IIAS Standards Group is trying to develop a more macro oriented, industry accepted standard for all Flex Debit Cards.

Below is an updated list of merchants that have communicated and confirmed their intention to implement an IIAS to date.

A&P
ACME - SuperValu
Albertson’s – SuperValu
Balls Food Stores
Bigg’s – SuperValu
Bloom
Bottom Dollar Food
Brookshires/Super 1 Foods
Buehler Food Markets
Carrs
Cubs – SuperValu
CVS/Pharmacy
Dan’s
Dick’s
Dierbergs Markets
Discount Drug Mart
Dominick’s
Farm Fresh – SuperValu
Food Basics
Food Lion
Genuardi’s
Giant Eagle
Giant Food
Giant Food Stores
Hannaford Food and Drug
Harris Teeter, Inc
Harvey's
H-E-B
Hen House Markets
Hornbachers – SuperValu
Hy-Vee Drug Stores
Hy-Vee Food Stores
Jewel – SuperValu
Kerr Drug
Kroger
Lin’s

Long's Drug Stores
Lucky – SuperValu
Macey's
Medicine Chest Pharmacies
Meijer
OSCO – SuperValu
Pak’ n Save Foods
Pavilions
Price Chopper
Randalls
Reid's
Rite Aid
Rosauers
Roundy’s Supermarkets
Safeway
Sam’s Club
Sav-A-Center
Shaws – SuperValu
Shop & Save - SuperValu
ShopKo Express
ShopKo Stores
Shoppers – SuperValu
Star Market – SuperValu
Stop & Shop Pharmacy
Sunflower- SuperValu
Super 1 Pharmacies
Sweetbay Supermarkets
SuperFresh
Target Corporation
Tom Thumb
Tops Markets
Vons
Wal-Mart Stores
Waldbaum's
Wegmans
Wilkinson Pharmacy

Please note: other merchants are believed to be implementing the IIAS as well, but have not yet confirmed this and therefore are not included on this list.

If you have any questions about the forthcoming IIAS requirements, or to learn how the Flex Debit Card can benefit your employees, please contact Darla Rosenfeld.

Congratulations to Bright Horizons Family Solutions, winners of our drawing for an office ice cream sundae party for 200 people.

Upcoming Events

NEHRA 2007 Annual Conference; Crosby will be exhibiting:
 
When: October 17-19, 2007
Where: Rhode Island Convention Center

For clients with a January 1st renewal date, don't forget to submit the following to Crosby:
 
10/5/07: Online responses and pay date calendars
10/19/07: 2008 rate charts (for COBRA and direct billing accounts)
11/15/07: Enrollment forms (if applicable; for reimbursement accounts)
12/14/07: Electronic file (if applicable; for reimbursement accounts)
 
Please contact Lee Goss or Maria Hannaford with any Open Enrollment related questions.

January 1st, 2008: Per IRS Notice 2007-2, all mixed-use stores (i.e. supermarkets, discount stores and wholesale clubs), mail-order vendors and web-based vendors will need to have an Inventory Information Approval System (IIAS) to continue accepting Flex Debit Cards.

Take Our Survey:
 
If you do not currently offer the Flex Debit Card for your FSA plan, are you considering implementing it within the next 6 months?


Making Sense of the FSA, HRA & HSA: As health care costs rise, so does the complexity of the health care system. To some, the difference between FSAs, HRAs and HSAs may be second nature, but to others, it may still be confusing. To receive an overview of the three main types of health reimbursement accounts and their key attributes, please email us here. Together or separately, these accounts can be valuable assets in developing a quality health care strategy.


Crosby's Flex Debit Card: Our card greatly reduces paper and eliminates the need for participants to wait for reimbursement. It’s a great way to increase employee participation. For more information about our debit card program, please contact Darla Rosenfeld.


Looking for a Team Roster?

Our organizational design utilizes a client-centered team approach to best meet your needs. We have developed three core service teams to ensure complete quality and only the highest echelon of service for our clients. These core teams include the:

- Billing Accounts Team
-
Complex Accounts Team
-
Reimbursement Accounts Team

Each member is cross-trained on all lines of service specific to your needs. Please
email us here to request a complete roster with contact information.

 
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Newton MA 02461
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